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Adapting to the New Work Environment: Best Practices for Success

17 April, 2020

In these challenging times, many individuals have either been furloughed or faced job losses due to the ongoing global situation. Those fortunate enough to work remotely have experienced the benefits of this arrangement, even as businesses navigate slowdowns. While remote work offers advantages, it also presents unique challenges. Here are some key considerations to address potential issues and optimize productivity during this period.

Maintain Communication

The proximity of working in an office fosters relationships beyond impersonal emails. Regularly check in with your team via video conferencing tools such as Skype, Teams, Zoom, or GoToMeeting. Establish a daily 15-minute morning huddle and a closing meeting to keep everyone informed and maintain efficient communication. The more frequently these connections occur, the smoother the process will be for all involved.

Promote Positivity

Working from home can be an adjustment, particularly for those who have been abruptly thrust into this arrangement. Some may feel claustrophobic or uneasy without the routine of commuting or being physically present in an office. To counteract these challenges, ensure meetings are informative and uplifting. Encourage team members to share positive experiences, such as discovering new hobbies or enjoying family activities. Fostering a positive atmosphere alleviates stress and anxiety.

Prioritize Personal Connections

In addition to group meetings, schedule one-on-one sessions with employees at least once a week, or more frequently for ongoing projects. Remote work can be distracting, making it essential to provide individual attention and support. For some employees, the office serves as their primary social environment, and maintaining connection serves as a lifeline. Younger team members also benefit from more frequent feedback, which helps them stay focused and motivated.

Embrace a Fun Work Culture

Recognize that employees may not maintain an uninterrupted eight-hour workday at home. Instead of micromanaging their time, focus on the quality and timely completion of their tasks. Encourage downtime and create opportunities for team engagement, such as virtual games or challenges. Providing occasional distractions prevents employees from seeking their own diversions that may hinder productivity.

Ensure Data Security and Accessibility

As your team works remotely, ensuring the safety and accessibility of their data becomes paramount. Implement a reliable backup solution to protect their work, whether it’s stored in the cloud or on servers. Cloud storage enables collaboration on projects, regardless of physical separation. Additionally, address hardware and software requirements, whether you provide equipment or employees use their own. Keep software licenses up to date and consider security measures to protect your business interests.

Look to the Future

The current work environment offers a glimpse into the future, with predictions that 20% of the workforce will be fully remote within the next two years. Consider partnering with a Managed Service Provider (MSP) to navigate these challenging times. MSPs possess the expertise, resources, and tools to address all aspects of remote work, ensuring your business remains operational and secure. Contact us today to discover how we can help implement the perfect solution for your business without physical presence.

17 April, 2020