In our recent blog posts, we’ve explored the advantages, disadvantages, and growing popularity of VoIP Phone Systems for small businesses. It’s clear that VoIP technology is on the rise, offering a solution to high phone bills, particularly for long-distance and international calls. If you’re seeking a cost-effective and efficient phone system, it’s time to consider implementing a VoIP solution.
Lately, we’ve received numerous inquiries about the installation process. In today’s blog, we will provide a general overview of what it entails to order, install, and operate VoIP phones in your office. Additionally, we will present an alternative approach that offers even greater efficiency. Let’s begin by discussing the first method of installing your VoIP phone system.
Method 1: Do it Yourself
The initial step involves conducting some research to familiarize yourself with VoIP technology, its functioning, available phone options, and the setup process. When exploring different phone models, create a list of your office staff’s requirements and determine the number of remote phones you will need. It may be unnecessary to order the same number of phones as your current setup, especially considering the versatility of VoIP technology.
With VoIP, you can make and receive calls through computer workstations, and cellphones can be configured with an app to automatically forward calls, ensuring accessibility from anywhere. Consequently, you may not require as many physical phones as initially anticipated.
You can order phones with your current phone numbers or choose new ones. As phones utilize IP addresses for location, they can be configured to link your phone number to a specific IP address.
Upon receiving the phones, connect them to your LAN (local area network) through the network connection at your workstations. VoIP eliminates the need for separate phone lines. After installation and activation, access the phone’s IP address and utilize the manufacturer’s software to complete the setup. Set up usernames and passwords for each phone under Account Settings, and then connect them to the server.
Once the accounts are registered, users can start making and receiving calls. However, several additional steps are necessary. Configure user options in the phone menu, such as the desired number of call lines, speed dial, voicemail, direct pickup, group pickup, intercom, redial, recording, and more. Additionally, you can record a custom message or choose from the available prerecorded messages.
Many VoIP Desk Phones feature touch screens, enabling dialing via the screen or standard numbered buttons. Organize a training session to familiarize your employees with the new system. Dedicate ample time to conduct thorough research, ensuring you acquire the necessary components. Installation, configuration, function setup, and employee training are vital steps to ensuring successful implementation.
Sounds easy, right? You’ve got this!
Now, let’s examine the second option:
Method 2: Engage our Professional Installation Services
By involving our expertise, you can swiftly establish your VoIP phone system. We have already conducted extensive research and have trusted vendors at our disposal. The installation process causes minimal disruption, requiring only brief access to the work area, phones, computers, and cabling. We handle phone installation, activation, and testing. Once the network connection is established, you’re ready to use your new VoIP phone system!
Moreover, we can assist in training your staff on how to utilize the new system effectively.
The best part is that we can integrate the new system into your existing monthly agreement, eliminating the need for a separate phone bill. You’ll no longer face excessive charges for long-distance or international calls, or worry about data overages.
Reach out to us when you’re ready to start saving money and enhancing your communication infrastructure.
