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Unlocking the Benefits of a Virtual Office: Embracing Mobility

17 September, 2020

In our previous article, we highlighted the security advantages of adopting a virtual office. In this blog, we will explore how a virtual office can enhance your work experience and simplify your responsibilities.

Let’s be honest: even the most luxurious corner office is still just an office. It’s no surprise that very few individuals genuinely enjoy being confined to an office space, let alone enduring a daily commute. Fortunately, physical offices are becoming less prevalent for various reasons.

Why Embrace Mobility with a Virtual Office?

You may have initially been skeptical about the concept of a mobile office. In the 1980s, mobile working meant carrying around clunky word processors, dot matrix printers, and wired car phones. Compared to the technology available today, that era seems more like a nightmare than progress. Today, you might be concerned about effectively managing your remote employees.

Over the past decade, businesses have increasingly embraced the concept of mobile workers. This shift offers flexibility, enables an always-on workforce, and facilitates national recruiting. When the recent pandemic struck, many organizations seamlessly continued their day-to-day operations without major disruptions. However, those who had not considered mobility were forced to quickly find ways to transition their employees to remote work. Given the ongoing uncertainty surrounding the current crisis and future challenges, the COVID-19 pandemic serves as a compelling example of why creating a virtual office should be a priority.

With the ability to work from home or on the go, you are no longer bound to a physical office. Whether you have a doctor’s appointment or need to avoid unsafe weather conditions, you can stay connected with your clients without sacrificing personal time or jeopardizing your well-being. It is no secret that employees who have the flexibility to work from anywhere are happier and more likely to remain loyal to their company.

A Virtual Office in Your Pocket

Now, let’s consider an important question: Why do you go to work every day? For some occupations, physical presence at a specific location is essential. For example, a carpenter cannot work remotely. However, many of us go to the office solely to sit at a computer and utilize commonly available software. Aside from meetings that could be replaced by emails or lunchtime socializing, there is no compelling reason to be physically present at that particular computer in that specific office. If this description fits a portion or all of your workforce, why waste resources on a large workspace? Many companies have discovered that even if a few employees require office presence, they can significantly reduce the size and location of their facilities. It is not uncommon to find companies with over 100 employees operating from offices with less than a dozen offices or workstations.

A Real Solution

So far, we have discussed the concept of a mobile office in abstract terms. But what exactly is a mobile/virtual office?

With a virtual office, you can log in to the system from any device—mobile, desktop, laptop—and enjoy the same seamless experience as you would on your desktop computer. All your applications are readily available with full functionality, ensuring a consistent user experience with single sign-on and secure multi-factor authentication.

Beyond providing bank-level security, a virtual office grants you the freedom to work from any location on any device. Just a generation ago, this level of flexibility and independence was unimaginable. You can start your day at your desktop, attend to errands while connected via your smartphone, work on your laptop from the comfort of your back porch, and wrap up your workday on your tablet—all while staying connected to the virtual “office.” In the event of a lost, damaged, or stolen device, there is no need to worry. Your data is not stored on the device itself, and accessing it requires multi-level authentication, which we continuously monitor.

While other systems in the past allowed remote access, they often proved clunky, slow, and insecure. It’s time to embrace the possibilities of the 21st century! If you can transition some or all of your workforce to virtual offices, there has never been a better time to do so. Contact us today to explore how we can swiftly virtualize your operations and optimize efficiency—anytime, anywhere!

17 September, 2020