Ensuring Secure Video Conferencing During COVID-19 and Beyond
As video conferencing becomes a vital tool for businesses to connect their teams and maintain operations during the COVID-19 pandemic, a new threat called “zoombombing” has emerged. Hackers disrupt Zoom meetings by sharing inappropriate content, hate speech, or causing disruptions. Protecting your video conferences with proper security measures is crucial for successful and secure communication. Here are important steps to follow:
Consider Alternate Platforms
While Zoom is a popular choice due to its ease of use, it has faced security vulnerabilities. Choosing alternative platforms, such as an upgraded version of Zoom with protected meeting rooms, or using secure options like Teams, GoToMeeting, or WebEx, can enhance security and provide a more protected environment for your meetings.
Implement Strong Security Measures for Zoom
If you decide to use Zoom, it is essential to implement stringent security protocols to safeguard your meetings:
- Do not publish meeting IDs online:
Sharing meeting IDs openly can invite unauthorized access. Instead, provide contact information to interested participants and share the Meeting ID and login details only with trusted individuals.
- Secure meetings with passwords:
Require participants to enter a password to join the meeting. This additional step ensures that only authorized individuals can access the session.
- Limit the number of hosts:
Allowing multiple hosts can increase the risk of unauthorized access. Restrict meetings to a single host to prevent unwanted participants from starting the meeting.
- Control screen sharing:
Grant screen sharing privileges solely to the host. If needed, the host can pass this control to specific participants, but it is important not to allow unrestricted access.
- Utilize the waiting room feature:
Enable the waiting room feature to review and approve participants before they enter the meeting. This allows you to ensure that only trusted individuals can join.
- Utilize muted options:
As the host, familiarize yourself with the mute function and be prepared to use it if necessary. This allows you to quickly silence participants in the event of disruptions.
Video conferencing will continue to be a crucial part of our daily lives in the foreseeable future. Taking these security measures will help safeguard your meetings and ensure a safe and productive communication experience.