As businesses transition into an in-between state during this quarantine period, many employees find themselves in a unique position between working in the office and continuing remote work. Doctors are embracing teleconferencing for appointments while resuming in-person consultations and procedures. Companies are encouraging remote work while relaxing office attendance requirements. In this transitional phase, we have assisted clients in overcoming technology challenges and wish to extend our support to help you navigate this period smoothly. Here are five key considerations for remote work:
Harness the Power of Web Apps
Most line-of-business applications, including Office 365, offer web-based versions, eliminating the need for software installation on individual systems. While certain advanced features may only be available in the desktop versions, explore the capabilities of web apps, especially when using devices with limited storage. For example, accessing current emails without storing extensive email history conserves disk space. Prioritize security by implementing two-factor authentication whenever possible.
External Hard Drive Precautions
External hard drives (USB) serve as portable data storage devices, but precautions should be taken:
- Beware of USB drives left intentionally by hackers to infect computers and networks. Only trust familiar USB drives.
- When transitioning between Mac and Windows systems, be aware that external hard drives may not be compatible with both. Configurations are typically designed for one type of device, requiring reconfiguration or formatting to function on the other.
Leverage the Cloud
Cloud-based storage, backup solutions, and access to line-of-business applications offer numerous benefits. Consider the following for document storage:
- Selective sync: Optimize storage, time, and speed by selecting specific folders for synchronization with your hard drive. The rest of the data remains accessible in the cloud. The online-only feature proves particularly useful.
- Follow sharing rules: Pay attention to sharing links, distinguishing between read-only and editable access. When sharing folders, be aware that recipients gain access to current and future contents. Exercise caution when deleting files to avoid unintended consequences.
Prioritize Security
Your safety remains a top concern whether working in the office, at home, or in a hybrid setting. Ensure robust security measures by:
- Implementing enterprise-level security: Install enterprise-grade firewalls, antivirus software, and monitoring systems on all computers.
- Enabling two-factor authentication: Add an extra layer of protection by utilizing two-factor authentication wherever feasible.
- Using complex passwords: Avoid simplifying passwords across multiple systems. Instead, leverage password vaults to safeguard credentials and regularly rotate passwords.
Backup Your Data
With increased instances of power and internet disruptions, backup solutions are crucial:
- Install battery backups for mission-critical systems to maintain power during surges and outages, ensuring uninterrupted work.
- Keep laptops fully charged, as modern lithium-ion batteries have built-in circuits to prevent overcharging and mitigate long-term battery life concerns.
- Deploy a comprehensive network-wide backup solution to safeguard against data loss caused by human error, disasters, or breaches.
By incorporating these tips, you can navigate the in-between phase with greater ease and efficiency, maintaining productivity and security in a changing work environment.
